Automated File Indexing

May 1, 2023

Automated document indexing combines OCR technology and intelligent document classification to create faster access to docs and information in your systems.

Businesses today convey more files than previously. It’s not enough to just digitize your aged files – you need to plan them very well and keep them well organized so that everyone can find what they’re looking for.

One of the biggest concerns facing various organizations today is setting up and storing all of their data files. Paper filing cabinets quickly become jumbled and documents can get missing or lost.

For these reasons, it’s essential to choose the right indexing requirements for your business needs as well as the types of files you store. This ensures that when you have to search for a specialized document, you’ll come across it.

Indexing software program uses OCR technology in diagnosing a doc and classify it based on keywords or phrases which have been frequently found through the entire text. The indexing software program then work references this metadata to help your team search for data files with ease.

Automated file indexing can be used with both structured and unstructured data, but it’s typically suitable for text-based docs containing appropriate data domains. This helps the technology accurately approve specific roles and enables you to find specific information more rapidly, easier, and even more reliably.

Computerized file indexing is an effective way to organize your documents and generate it much easier for employees to get the information they want. It can also keep costs down, streamline processes, and conserve time for your staff along with your group overall.

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